The Rules

  1. Interpretation

    1. Words referring to one gender will be read as referring to any other gender and words referring to the singular will be read as referring to the plural and vice versa.

    1. Where the Tenant is more than one person the obligations and liabilities will be joint and several obligations and liabilities of those persons.

    1. The clause headings do not form part of this Agreement and will not be taken into account in its interpretation.

  1. Allotment

    1. The Society agrees to let and the Tenant agrees to take all that piece of land situate at Stratton Dorchester (“the Allotment Site”) numbered

on the Society’s allotment plan and containing approximately 120 square metres (“the Allotment Garden”).

  1. Tenancy and Rent

    1. The Allotment Garden shall be held on a yearly tenancy from Stratton (Dorset) Allotment Society at an annual rent of £40 which is payable to the Society by the Tenant on the 31st of January each year (“the Rent Day”) by BACS

to the Society bank account at Lloyds Bank Sort Code 30-98-97 Account Number 47391168

    1. Two months’ notice of any rent increase will be given by the Society to the Tenant in November of the preceding year to take effect the following year.

    1. Water supply shall be included in the rental charge.

    1. Where additional amenities are provided on the Allotment Site these will be taken into account when setting the following year’s rent.

  1. Cultivation and Use

    1. The Tenant shall use the plot as an allotment garden only as defined by the Allotments Act 1922 (that is to say wholly or mainly for the production of vegetable, fruit and flower crops for consumption or enjoyment by the Tenant and his family) and for no other purpose and keep it free of hazards, e.g. broken glass or scrap metal etc., and reasonably free from weeds and noxious plants and in a good state of cultivation and fertility and in good condition.

    1. The Tenant may not carry on any trade or business from the Allotment Site (A small amount of surplus produce may be sold as ancillary to the provision of crops for the family.)

    1. The Tenant shall have at least ¼ of the Allotment Garden under cultivation of crops after Three months and at least ¾ of the Allotment Garden under cultivation of crops after 12 months and thereafter.

    1. The maximum amount of the Allotment Garden allowed to be hard landscaped e.g. patio, internal paths etc. is 20%.

  1. Prohibition on Underletting

    1. The Tenant shall not underlet, assign or part with possession of the Allotment Garden or any part thereof. (This shall not prohibit another person, authorised by the Tenant, from cultivation of the plot for short periods of time when the Tenant is incapacitated by illness or is on holiday, the site representative to be informed of the other person’s name.)

  1. Conduct

    1. The Tenant must at all times during the tenancy observe and comply fully with all enactments, statutory instruments, local, parochial or other byelaws, orders or regulations affecting the Allotment Site.

    1. The Tenant must comply with the conditions of use attached as Schedule 1.

    1. The Tenant must not cause, permit or suffer any nuisance or annoyance to any other plot holder or neighbouring resident of the Allotment Site and must conduct himself appropriately at all times.

    1. The Allotment Garden may not be used for any illegal or immoral purposes and the Tenant must observe all relevant legislation or codes of practice relating to activities they carry out on the Allotment Garden.

    1. The Tenant must comply, at all times, with the Constitution of the Society from time to time (a copy of the Constitution current at the time of signing this agreement is attached to this agreement. A copy of the current constitution can be found on the notice board of the Society.)

    1. The Tenant shall not enter onto any other plot at any time without the express permission of the relevant plot holder.

    1. Any person who accompanies the Tenant to cultivate or harvest may not at any time enter onto another plot without the express permission of the relevant plot holder. The Tenant is responsible for the actions of children and others entering the Allotment Site with his permission.

    1. The Tenant must not remove produce from any other plot without the express permission of the relevant plot holder.

  1. Lease Terms

    1. The Tenant must observe and perform all conditions and covenants that apply to the Allotment Site contained in any lease under which the Society hold the Allotment Site.

  1. Termination of Tenancy

    1. The tenancy of the Allotment Garden shall terminate

      1. automatically on the Rent Day next after the death of the Tenant, or

      1. on the day on which the right of the Society to occupy determines by reason of notices served on the Society in compliance with S1(b) (c) or (d) Allotments Act 1922, or on the day on which the right of the Society to occupy determines by

      1. by re-entry after three months’ previous notice in writing to the Tenant on account of the land being required for building mining or any other industrial purpose or for roads or sewers necessary in connection with any of those purposes, or

      1. by the Society giving the Tenant at least twelve months’ notice in writing expiring on or before 6 April or on or after 29 September in any year, or

      1. by the Tenant giving the Society 28 days’ notice in writing, or

      1. by re-entry if the rent is in arrears for not less than 40 days, or

      1. by re-entry if the Tenant is not duly observing the conditions of this tenancy, or

      1. by re-entry if the Tenant becomes bankrupt or compounds with his creditors

8.1.9. in the event of the termination of the tenancy the Tenant shall return to the Society any property (keys, etc.) made available to him during the Tenancy and shall leave the plot in a clean and tidy condition. If in the opinion of the Society the plot has not been left in a satisfactory condition, any work carried out by the Society to return the plot to a satisfactory condition shall be charged to the Tenant (section 4 Allotments Act 1950).

  1. Change of Address

    1. The Tenant must immediately inform the Society of any change of address.

  1. Notices

    1. Any notice given under this agreement must be in writing and to ensure safe receipt should be delivered by hand or sent by registered post or recorded delivery. A notice may be sent by fax or email if a confirmatory copy is delivered by hand or sent by registered post or recorded delivery on the same day.

    1. Any notice served on the Tenant should be delivered at or sent to his last known home address. Any address served on the Society should be sent to the address given in this agreement or any address specified in a notice given by the Society to the Tenant.

    1. A notice sent by registered post or recorded delivery is to be treated as having been served on the third working day after posting whether it is received or not.

    1. A notice sent by fax or email is to be treated as served on the day on which it is sent or the next working day where the fax or email is sent after 1600 hours or on a non-working day, whether it is received or not, unless the confirmatory copy is returned to the sender undelivered.

 

SCHEDULE 1

Conditions of Use

  1. Trees

    1. The Tenant shall not without the written consent of the Society cut or prune any trees, apart from carrying out the recognised pruning practices of fruit trees.

    1. The Tenant shall not plant any trees other than dwarf fruiting trees and or fruiting bushes without the prior consent of the Society.

  1. Hedges and Paths

    1. The Tenant shall keep every hedge that forms part of the boundary of his Allotment Garden properly cut and trimmed, all pathways between plots trimmed and well maintained up to the nearest half width by each adjoining tenant, keep all ditches properly cleansed and maintained and keep in repair any other fences and any other gates or sheds on his Allotment Garden.

    1. The Tenant shall not use any barbed or razor wire (or similar) for a fence adjoining any path on the Allotment Site.

    1. Public paths and haulage ways (roads) must be kept clear at all times.

    1. All paths must be kept a minimum of I Meter wide.

  1. Security

    1. The Tenant shall be issued with a key/code/card to access the Allotment Site either by car or on foot. No replicas are to be made. No codes shall be passed to anyone other than the person authorised by the Tenant to work on his Allotment Garden under paragraph 5 of the Agreement.

    1. The key/code/card is to be used by the Tenant only or by an authorised person under paragraph 5 of the Agreement.

    1. The main access gate shall be closed and locked at all times. (For the protection of lone tenants and prevention of unauthorised visitors, the emergency services will be provided with keys). Please ensure that the gate is locked at all times after you enter and after you leave the Allotment Site.

  1. Inspection

    1. An officer of the Society if so directed may enter allotment gardens for inspection of the state of cultivation and general condition of the plot, sheds, greenhouses, polytunnels and any livestock and full access must be given by the Tenant to the officer at a mutually agreed, mutually convenient time.

  1. Water/Hoses /Fires

    1. The Tenant shall within 21 days of demand pay such reasonable sum as may be demanded of him for the cost of his water use.

    2. The Tenant shall practice sensible water conservation, utilise covered water butts on sheds and other buildings and consider mulching as a water conservation practice.

    1. The Tenant shall have consideration at all times for other tenants when extracting water from water points. No hoses are to be used at any time.

    1. Fires are allowed for the burning of materials from the Allotment Garden only i.e. diseased plants and dried-out organic material that will burn without smoke or hazardous residue, between the hours of 15.00 and 19.00 and 15.00 and dusk in winter. All fires must be attended at all times and not cause a nuisance to neighbouring residents or other plot holders. All fires must be fully extinguished before leaving the site. The Tenant shall not bring or allow to be brought on to the Allotment Site any materials for the purpose of burning such waste.

5.4 No fires are permitted on the Allotment Site.

  1. Dogs

    1. The Tenant shall not bring or cause to be brought onto the Allotment Site a dog unless it is held at all times on a leash, and remains on the Tenant’s Allotment Garden only. Any dog faeces to be removed and disposed of offsite by the Tenant.

  1. Livestock

    1. Except with the prior written consent of the Society the Tenant shall not keep any animals or livestock on the Allotment Garden save rabbits and hens (no Cockerels) to the extent permitted by section 12 Allotments Act 1950. (Such animals not to be kept for trade or business purposes and accordingly to be limited in number as the Society may provide in writing.)

    1. Livestock must be kept so that they are not prejudicial to health or a nuisance.

  1. Buildings and Structures

    1. The Tenant shall not without the written consent of the Society erect any building or pond on the Allotment Garden, provided that consent shall not be refused under this clause for the erection of any building reasonably necessary for the purpose of keeping rabbits or hens or be unreasonably withheld for the erection of a garden shed, greenhouse or polytunnel the maximum size and positioning of which shall be determined by the Society. The Tenant may also require permission from the relevant planning authority.

    1. Only glass substitutes such as polycarbonate, Perspex or other alternatives may be used in any permitted structures.

    1. The Tenant shall keep all sheds, greenhouses, polytunnels and other structures in good repair to the satisfaction of the Society.

    1. Oil, fuel, lubricants or other inflammable liquids shall not be stored in any shed except in an approved container with a maximum capacity of 5 litres for use with garden equipment only.

    1. The Society will not be held responsible for loss by accident, fire, theft or damage from the Allotment Garden.

  1. General

    1. The Tenant shall not deposit or allow other persons to deposit on the Allotment Garden any rubbish, refuse or any decaying matter (except manure and compost in such quantities as may reasonably be required for use in cultivation) or place any matter in the hedges, ditches or dykes in or surrounding the Allotment Site.

    1. The Tenant must cover any manure on the Allotment Garden which has not been dug in.

    1. All non-compostable waste shall be removed from the Allotment Site by the Tenant.

    1. The Tenant shall not utilise carpets or underlay on the Allotment Garden.

  1. Chemicals, Pests, Diseases and Vermin

    1. Only commercially available products from garden or horticultural suppliers shall be used for the control of pests, diseases or vegetation.

    1. When using any sprays or fertilisers the Tenant must

      1. take all reasonable care to ensure that adjoining hedges, trees and crops are not adversely affected and must make good or replant as necessary should any damage occur, and

      1. so far as possible select and use chemicals, whether for spraying, seed dressing or for any other purpose whatsoever, that will cause the least harm to members of the public, game birds and other wildlife, other than vermin or pests, and

      1. comply at all times with current regulations on the use of such sprays and fertiliser.

    1. The use and storage of chemicals must be in compliance with the all relevant legislation.

    1. Any incidence of vermin (e.g. rats) on the Allotment Site must be reported to the Society.

  1. Notices

    1. The Tenant will endeavour to maintain the plot number provided by the Society in good order and ensure it is visible at all times.

    1. The Tenant shall not erect any notice or advertisement on the Allotment Site without prior consent of the Society.

  1. Car Parking

    1. Only the Tenant or persons acting for them shall be permitted to bring cars onto the site and they must be parked in the designated areas for parking shown on the allotment plan and not obstruct the haulage ways at any time.

13 Landlord Controls

13.1 Allotments shall be kept free of weeds and kept in good heart.

13.2 All grassed areas to be kept mown and tidy.

13.3 No nuisance, or annoyance to landlord, no obstructions or encroachment

to any access.

13.4 No vehicle, caravan or trailer to be parked on the land overnight.

13.5 No signage.

13.6 That all trees, saplings, pollards and underwood are inspected on a

regular basis to ensure safety and to carry out maintenance. Any

fallen timber or cuttings to be disposed of by tenants.

13.7 All hedges to be maintained by the tenants and not to be allowed to

encroach onto the land.

13.8 Fencing to be in no worse condition than at the start date.

13.9 To manage and maintain allotments to individual’s living in the Parish and

Neighbourhood.

14.0 Blank

14.1 Blank

14.2 Not to erect any buildings except for one shed per individual allotment

made from timber and maximum size of 6’ x 8’ and to maintain such.

Further structures/buildings if required to be subject of landlord’s consent.

14.3 to obtain necessary planning permission consents at Society/tenants

expense.

14.4 on termination to return the land to grass and in no worse condition than the start date as evidenced by a series of photographs taken at the start.

Conditions of Use 13.1 to 14.4 are conditions imposed by Wrackleford Estates and may be Society as well as tenant responsibility.

Schedule 1 may be subject to additions and deletions as may be required.

Nothing in this schedule shall rule out good Common sense.

The tenant will be notified of any changes.

Should any clarification be required please contact a member of the Management Committee